We take the privacy of our members seriously, and are committed to abiding by the requirements of UK data protection and privacy legislation.
We collect no personally identifying information of anyone who simply visits this website.
When you register to become a member of the Club, we ask you for the following information:
This data is stored in private spreadsheets, which are only accessible by Committee members who need to view them in the course of Club operations (see below for examples). Member names and email addresses are also stored in our mailing list management software.
We use our members' personal information only in order to run the Club, and we do not pass it on to any third parties, with the following exceptions:
We keep members' registration data no longer than two years after it is submitted (all members need to resubmit their information every year in order to register for the next season). The only exceptions are member names and email addresses, which will remain on our mailing lists until the member asks to unsubscribe.
If any member wants us to delete their personal information at any time, we will do so, although this will make it impossible for us to contact that person about Club events, and in some cases (e.g. if it leaves us unable to request payment of membership or renewal fees) it may make it impossible for that person to continue being a Club member.
Our legal basis for collecting this information under the General Data Protection Regulation (GDPR) is the “legitimate interests” basis (which you can read more about here on the ICO website). Our purposes in collecting and processing member data are:
We aim to collect the minimum data about our members which is necessary to achieve these purposes, and we think that the information we ask for is necessary and proportionate.
We may need to make updates to this policy from time to time. These updates will be shared with members by email, using the latest registered address we have for them.
If any member or prospective member would like more information about the topics discussed in this policy, please contact any member of the Committee.