This was our policy up to October 2022. See here for the latest policy.
1.1 Hendon Chess Club (the Club) is a non-profit organisation run for the purpose of providing competitive and social chess-playing opportunities for its members.
1.2 Effective April 2022, the Club is based at The Cumberland Lawn Tennis Club, 25 Alvanley Gardens, London NW6 1JD. Until 31st March 2022, the Club is based at The Holly Bush, 22 Holly Mount, Hampstead, London NW3 6SG.
1.3 The Club has adopted this Safeguarding Children Policy and expects every adult to support it and comply with it.
1.4 The following definitions should be noted:
2.1 This policy is intended to protect juniors; and to provide guidance and overarching principles to those who represent the Club as officers or volunteers in our approach to child protection and safeguarding.
3.1 While we have no reason not to believe that our juniors grow up in a safe and happy environment, and while it is important not to exaggerate or overestimate the dangers to juniors, there are nevertheless situations where juniors need protection, including but not limited to:
4.1 The Club recognises that:
5.1 The Club organises three kinds of activities:
5.2 At activities open to adults and juniors:
5.3 At activities for juniors accompanied by a parent:
5.4 At activities for unaccompanied juniors:
6.1 The Club offers the following activities for juniors:
6.2 Some of our activities may require adult participants or adult leaders to undergo DBS and/or police checks under the Safeguarding Vulnerable Groups Act 2006. The required level of checking (if any) will broadly reflect the degree and frequency of unsupervised access given to other people’s children.
6.3 The Club will take very seriously any allegation of impropriety on the part of any member of the Club. A member of the Club who discovers anything amiss should get in touch immediately with:
Christopher Rogal (Child Protection Officer)
tel: 07711 960 623; email: firstname.lastname@example.org
6.4 Allegations will be appropriately reviewed by the Committee, who will take into account the likely risk to juniors; and, if appropriate, the Committee will consider banning the member from future activities or revoking his or her membership or both, but only in full accordance with the Constitution and Regulations of the Club.
7.1 Before the start of any activity for unaccompanied juniors the Child Protection Officer or person in charge in his absence:
8.1 We will not tolerate the bullying of juniors either by adults or by other juniors.
8.2 If any incident of child-on-child bullying should arise at an activity, the person in charge will separate those involved immediately, will ask the parents of the juniors involved to deal with the matter, and will as soon as practicable report the incident to the Child Protection Officer.
8.3 The Child Protection Officer will review all incidents of child-on-child bullying and assess the likely future risk to juniors.
8.4 If appropriate, the Child Protection Officer will consider banning a child from future activities, but only in full accordance with the Constitution and Regulations of the Club.
8.5 Allegations of adults bullying juniors will be dealt with in accordance with this Policy.
9.1 No photos will be taken or published of any child attending an activity unless prior written permission is obtained from the child’s parent.
9.2 If any person has any concerns regarding any person taking photos at an activity, that person should contact the Club immediately.
10.1 Adults supervising juniors at activities must never use any form of corporal punishment. If physical restraint is absolutely necessary to prevent injury to any person (including the junior needing restraint) or to prevent serious damage to property, then the minimum necessary restraint may be used — but for that purpose only, without risking injury to the junior, and in accordance with paragraph 10.2 if applicable.
10.2 Unacceptable behaviour at activities for unaccompanied juniors will generally be stopped by separating the juniors from each other and from the group. The person in charge will suitably supervise miscreants and will return them as soon as possible to the care of their parents.
10.3 The Club may apply a further disciplinary sanction; namely the banning of the child from one or more future activities for such period as the Child Protection Officer may think fit.
10.4 A parent who is aggrieved by this ban may appeal to the Club’s Committee, which will hear the views of all relevant persons. The decision of the Committee is then final.
11.1 This safeguarding policy should be read together with the following document:
This policy has been drawn up in accordance with the following legislation and guidance:
This Policy is approved and endorsed by the Club and is due for review every 12 months.
Signed: Christopher Rogal (Child Protection Officer)
14th September 2021